Offshore Virtual Assistants is an Australia-based company helping businesses to find the most suitable team offshoring members. We are looking for an efficient and well-experienced Supply Chain and Purchasing Manager to support one of our clients. This business has been one of the leading and most trusted suppliers of total temporary protection products in the UK and Ireland since the 1990s. It is now a global supplier of 8 unique brands fit for all the temporary protection needs of its customers.
Their mission is to “wow” our clients by delivering an exceptional customer experience focusing on value and continuous improvement. The core values are Integrity, Loyalty, Accountability and Value Driven. They pride themselves on excellent customer service that’s quick and efficient and competitive prices that are worth the investment.
The Supply Chain and Purchasing Manager leads the management of supply chain and purchasing to enhance and continually improve the overall customer experience offered by SP Group and supplier relations. This will include overseeing goods inwards & outwards, all in house processes, whilst maintaining strong relationships with all key partners.
Key responsibilities:
Manufacturing:
BOM or Kit maintenance
Production Scheduling & completion
Source raw materials
Coordinate/arrange production
Storage:
Monitoring requirement for, and arranging, Internal Stock Transfers between locations
Insurance for building
Work on any finance requirements for warehouse
Stock Control:
Monitor stock on daily & weekly basis through excel reporting
Prepare and place purchase orders with vendors
Maintain expected arrival dates in Odoo & track delays
Advise of goods coming in so he can arrange space in warehouse (new product or large volume)
Arrange payments for PIs
Report shortages to supplier
Book stock in on Odoo as advised
Arrange GI logistics either by our lorry or the carrier (booked online or by email) – and any associated supplier contact
Work with the sales team on forecasting sales increases to maintain stock levels at appropriate level
Adjust re-ordering rules in Odoo as necessary
Arrange stock takes – organizing and working with Operations Manager to get them done
Product set up and maintenance as required by other departments and what makes sense for the job at hand
Ordering packaging materials as requested
R&D
Research of new contacts/suppliers (for new product lines or alt supply)
F/U of new/existing contacts
Product development; improvements, certs, customising goods/services, sourcing outside China
Sending, receiving and checking samples
Supplier Approval process (any new contacts/suppliers)
QC’s on any trial orders or orders that are from new contacts or contain new/altered products
Price requests from suppliers for sales time/client needs
Existing supplier negotiations (prices), feedback and ratings
Exhibitions; review value and planning visits, F/U afterwards
Keeping Odoo updated on all current projects/tasks related to R&D in projects section
Business analysis
Identify and communicate with key stakeholders.
Gather, review, and analyze business and industry data, including KPIs, financial reports and other key metrics using data analytics tools.
Liaise between various business departments and groups.
Assess options for process improvement, including business process modeling.
Maintain documentation regarding various projects, processes, and operations.
Collaborate with project managers and cross-functional teams.
Qualifications:
Technical skills:
Knowledge of Microsoft or Office 365 programs
Knowledge of Microsoft Teams
Experience in using VOIP systems
Knowledge of Odoo is a plus
Personal Skills:
Proactive and can work independently
Good communication skills in English, bonus for an Irish accent
Quick thinker and innovative
Able to manage stocks and operations in an orderly manner
Highly organized and disciplined, can work without supervision
Legal/License:
3+ years’ Operations Management experience
Strong leadership and management abilities, which have preferably been demonstrated in
previous roles
Good working knowledge of Computerised Stock Systems
Experience in a quality/H & S driven environment
Experienced in project management and change
Strong strategic, analytical and computer skills
Ability to manage time and multiple tasks effectively
A personal determination/objective to grow within the business
