Offshore Virtual Assistants, a trusted Australian outsourcing company, is looking for a Sales Administrator who will support field-based Business Development Managers by preparing quotes, sending necessary information, and following up on leads. This role requires strong organisational skills and the ability to deliver a high level of service to both internal and external stakeholders.

Personal Obligations:

To demonstrate high competency and organisational skills within a team environment. Deliver a total quality service to internal and external customers and represent the company professionally, reflecting its values and maintaining a positive, can-do attitude at all times.

Performance Objectives:

Uphold and embody the core values of the organisation.

Specific Responsibilities:

Assist Business Development

• Executives with administrative tasks.
• Prepare accurate quotes and ensure timely follow-up until completion.
• Schedule activities and follow-ups in CRM systems.
• Maintain and update CRM records for all customer interactions.
• Generate weekly and monthly sales reports for management review.
• Conduct data analysis to support decision-making.
• Coordinate meetings, calls, and presentations for the sales team.
• Support inbound inquiries during peak periods or team absences.
• Utilise AI tools to streamline tasks and improve efficiency.
  Prepare presentations and documentation for client meetings.

Job Qualifications:

• Skills, Knowledge & Education Requirements:
  Fluent in English, both written and verbal.
• Strong administrative and organisational skills.
• Excellent communication and interpersonal abilities.
• Tech-savvy with proficiency in AI tools and Microsoft Office Suite.
• Familiarity with CRM systems and sales processes.
• Proficient in using Microsoft 365 tools.
• Ability to analyse data and prepare actionable reports.
• Attention to detail and ability to multitask effectively.

Core Competencies:

• Attention to Detail
• Time Management
• Communication Skills
• Problem-Solving
• Technical Proficiency
• Adaptability