Offshore Virtual Assistants is looking for an enthusiastic, creative and highly organised Marketing & Media Production Virtual Assistant to join one of our exciting Australian clients in the film, media and creative industries.

This is an exceptional opportunity for someone passionate about marketing, digital media, content creation and film production. Ideal for building a long-term career with an innovative and rapidly growing business.

Initially, you will support the business owner by taking ownership of marketing implementation and day-to-day administration, allowing them to focus on strategic growth, creative direction, and business development. As the company expands, this role has the potential to grow into a specialised media production position with increasing responsibility and career progression.

The successful candidate will work closely with the business owner to implement an existing marketing strategy, manage digital channels, provide executive administration support, and assist with business operations.

Training will be provided for any gaps in knowledge or experience with software, business systems and platforms. We’re looking for someone with a genuine interest and ambition to grow within their role.

Approximately:
• 65% Marketing & Digital Media
• 35% Administration & Business Support

As new film and media projects move into production, the successful candidate will have opportunities to become involved in additional creative and production-related activities.

Key Responsibilities

Marketing & Digital Media

With the support of and in collaboration with key team:

• Implement established marketing strategies
• Coordinate marketing campaigns for business rebranding and new product launches
• Manage social media platforms, including content scheduling and publishing
• Create engaging graphics and marketing collateral using Canva or similar software
• Assist with website updates and ongoing maintenance
• Support basic SEO implementation and optimisation
• Research industry trends and competitor activity
• Generate content ideas in collaboration
• Assist with editing short-form video content, including interviews, behind the scenes and pieces to camera
• Create and manage content calendars
• Assist with email marketing campaigns and newsletters
• Coordinate YouTube and digital content releases
• Prepare presentations and promotional material
• Assist with creating project creative & pitch materials and presentations (e.g. pitch decks)
• Monitor campaign performance and provide reports
• Liaise with external marketing specialists, web developers and creative suppliers when required

Executive & Administrative Support

• Calendar and diary management
• Schedule meetings and appointments
• Email management and correspondence
• Prepare meeting agendas and minutes
• CRM updates and database management
• General document preparation
• Research projects
• Prepare reports and presentations
• Coordinate travel arrangements where required
• Support planning and administration for travel to industry markets and festivals
• Maintain organised digital filing systems
• Assist with project administration

Finance & Business Administration

• Prepare and issue invoices
• Basic bookkeeping support
• Assist with budgeting
• Monitor accounts receivable
• Support supplier payments
• Maintain financial records
• Work with Excel, Xero or similar business systems
• Assist with contracts and business documentation
• Assist with document checklists and support funding applications

Qualifications & Experience

• Bachelor’s degree (or experience / other training) in Marketing, Communications, Digital Media, Multimedia Arts, Media Production, Film, Advertising or a related field.
• 1–3 years’ experience in Digital Marketing, Social Media or Marketing Administration.
• Business experience highly regarded.
• Strong Canva skills.
• Experience managing social media platforms.
• Excellent written English and communication skills.
• Google Workspace and Apple programs (pages, numbers) proficiency.
• Highly organised and proactive.
• Interest in arts, culture, and TV/film production is highly desirable.
• Adobe Creative Suite, video editing, website management and Xero experience are advantageous.

Personal Attributes

• Professional and discreet
• Creative and passionate
• Collaborative and integral
• Highly organised
• Strong communicator
• Tech-savvy
• Able to work independently
• Adaptable and solutions-focused