Offshore Virtual Assistants, a well-respected Australian Outsourcing company, is looking for an experienced General Admin Assistant to join our Australian client’s team of Renovations and Designs. The aim is to provide administration and operational support to a licenced building company in Australia, specialising in complete kitchen bathroom renovations and interior renovations.

 The business offers personalised service tailored to your style and budget.

The role is to provide administrative, marketing, finance and customer service support to the business. 

Duties and Responsibilities:

• Manage project schedules, client appointments, and job timelines
• Handle various communications via email and phone, providing timely updates
• Assist with project administration, including invoicing, data entry, and document management
• Process supplier invoices and ensure accurate coding to jobs
• Maintain and organise digital files and documentation, such as contracts, drawings, and specifications
• Cross-check invoices with finishing schedules to ensure accuracy and consistency
• Support social media management, including content creation and scheduling posts ( LinkedIn)
• Assist with general office tasks such as report generation, scheduling meetings, and coordinating with suppliers and vendors
• Assist with implementation of industry project management software ( ie builder trend)  and creating processes and procedures. 
• Integration of software tools to automate the business.

Qualifications and Experience/Skills Required

• Degree or equivalent  related to the role
• Minimum 2 years of Administrative and Executive Assistant experience preferably with Australian clients
• Experience/ energy for learning software tools
• Shows initiative and confidence in working independently and as a team 
• Prepared to be “proactive” to ensure all tasks/projects are being handled. 
• Prepared to ‘manage up’ so that deadlines are met by the CEO and other team members
• Diligent Attention to detail and an outcome-oriented approach
• Self-motivated and driven for success
• Clear and Precise English communication skills including telephone skills.
• Exceptional organisational skills
• Ability to build and maintain relationships with all team members
• A happy and friendly personality
• A strong sense of maturity, customer service and pride.
• Ability to work under pressure, multi-task & work autonomously. Outcome focussed.
• Well organized, motivated, reliable and professional at all times
• Experienced working from home

Tools and Software

• Canva
• Social media platforms
• Xero
• Microsoft 365/ Google suite
• Google Drive, OnDrive, Dropbox
• Zoom/ Teams
• What’s App communications