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finance TEAM LEADER

Level up your professional career with Offshore Virtual Assistants – a leading, well-respected Australian-owned Outsourcing Company offering long-term rewarding careers.

One of our valued clients based in Australia that specialized in automating management and direct marketing is currently looking for a Finance Team Leader who will be responsible for the areas of Invoicing, Accounts Receivable and Accounts Payable, incorporating end-to-end functions of each component. This role incorporates elements of mentoring and work distribution for Finance Officers. The candidates must have experience working with Australian clients or at least American clients. Preferably with experience in using SAP, Oracle Netsuite or SalesForce. 

Roles and Responsibilities

  • Oversee Accounts Receivable/ Payable & Invoicing functions and report to Head of Finance
  • Oversee all other tasks assigned or delegated to the Finance Officers
  • Ensure all task distribution is fair and in line with the Head of Finance directive
  • Ensure all deadlines are strictly adhered to
  • Ensure all procedures are followed
  • Ensure all Finance Officers are trained to the same level in all areas within the department and training schedules are up to date
  • Ensure all required reconciliations and reports are produced and the Head of Finance is advised once complete each month
  • Advise Head of Finance regarding any potential or current issues
  • Involved in the recruitment process of Finance staff
  • Finance Team Appraisals

INVOICING

  • Collating data electronically from various sources to form bathe sis of invoicing process
  • Ensuring the data is complete and investigating discrepancies, absence of information and other anomalies prior to invoicing
  • Accurate daily processing of invoices and gaining approvals where necessary
  • Ensuring invoicing deadline of each month is strictly adhered to
  • Processing of credit notes where required
  • Scanning and e-mailing invoice copies daily
  • Invoice-related reporting to sales and management as requests arise

DEBTORS

  • Debtor Account Reconciliations
  • Resolving Debtor Queries
  • Monitoring Debtor Accounts
  • Collection of Overdue Accounts
  • Issuing Monthly Debtor Statements
  • Processing of Credit Notes
  • Trade References
  • Weekly reporting to Management
  • Weekly client reporting
  • Cash receipts

CREDITORS

  • Process Supplier Invoices
  • Management of Creditors
  • Correspondence with Suppliers – Investigating and Resolving any Queries
  • Preparation of Supplier Payments
  • Daily Reconciliation of Bank Account

GENERAL & MISCELLANEOUS DUTIES

  • Month-end reporting and processes, including but not limited to Profit & Loss, Balance Sheet, prepayments, accruals, fixed assets, assist with BAS preparation
  • Entertainment reconciliations
  • Month-end and year-end reconciliation and reporting
  • All ad-hoc reporting, reconciling and processing as and when required within the finance team or as directed by the Head of Finance.
  • Report any quality or safety issues immediately
  • Keep work area and staff facilities clean, tidy and safe
  • Maintain company equipment as required
  • Enable the successful delivery of various projects
  • Perform role responsibilities in accordance with the company policies and procedures and applicable laws
  • Other activities as directed or required.

BUSINESS CULTURE

  • To participate fully in all appraisal, training, development and communication processes in line with the standards and frameworks laid down by the company.
  • To be aware of safety responsibilities and actively seek information and participate in appropriate training. To provide appropriate information and suitable training to other staff
  • To support all the company products and services
  • To constantly strive towards continuous improvement in all of output/performance on a team and individual basis. To ensure that best practice is integral to everything you do
  • To deal positively with change as part of normal business activity
  • To ensure that working practices support the business needs of our clients.

Qualifications and Experience/Skills Required

  • Excellent communication skills (written and verbal)
  • Essentially demonstrates the ability to work to strict deadlines with accuracy
  • Ability to multi-task, manage time and prioritise tasks and follow instructions
  • High-level of attention to detail is required
  • Comprehension of verbal and written instructions
  • Ability to read and interpret documents, and procedure manuals; the ability to write routine reports and both internal and external correspondence
  • Objectively can manage tasks
  • Taking responsibility for the quality and delivery of own workload
  • Working successfully as an integral part of a team
  • Has great initiative and the ability to work flexibly and/or adapt to changing circumstances
  • Problem solver
  • Values Confidentiality
  • Job Knowledge
  • Ability and willingness to raise issues with the Manager
  • Experience in MS Office Applications
  • Must have ADVANCED Excel skills
  • Must have strong finance / Invoicing skills