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finance officer

Start expanding your career with Offshore Virtual Assistants – a leading, well-respected Australian-owned Outsourcing Company offering long-term rewarding careers.

Our client in Australia that specialized in automating management and direct marketing is currently looking for a Finance Officer who will be responsible for Invoicing, Accounts Receivable, Accounts Payable and incorporating end to end functions of each component. The candidates must have experience working with Australian clients or at least American clients. Preferably with experience in using SAP, Oracle Netsuite or SalesForce. 

Roles and Responsibilities

Perform role responsibilities in accordance with the company policies and procedures and applicable laws.


  • Collating data electronically from various sources to form bathe sis of invoicing process
  • Ensuring the data is complete and investigating discrepancies, absence of information and other anomalies prior to invoicing
  • Accurate daily processing of invoices and gaining approvals where necessary
  • Ensuring invoicing deadline each month is strictly adhered
  • Processing of credit notes where required
  • Emailing invoice copies daily
  • Invoice related reporting to sales and the management as requests arise.


  • Debtor Account
  • Reconciliations
    Resolving Debtor Queries
  • Monitoring Debtor Accounts
  • Collection of Overdue Accounts
  • Issuing Monthly Debtor Statements
  • Processing of Credit Notes
  • Trade References
  • Weekly reporting to Management
  • Weekly client reporting
  • Cash receipts
  • EOM tasks & reconciliations


  • Process Supplier Invoices Daily as received
  • Follow up on Creditor Statements and request missing invoices
  • Liaise with Procurement to ensure supplier invoices are correct
  • Creditor Account Reconciliations & Reporting of any issues to the Head of Finance
  • Correspondence with Suppliers – Investigating and Resolving any Queries
  • Preparation of Supplier Payments
  • EOM tasks & reconciliations


  • Maintenance of all files/systems pertaining to employees (New and existing)
  •  TMS Mitrefinch Payroll processing
  • Tencia Payroll Processing (both weekly and monthly pays), including ad-hoc pay & adjustments where necessary
  • Filing and record-keeping
  • Staff queries
  • End to end payroll functions including compliance with all payroll, termination and redundancy-related legislation.
  • Preparation of monthly superannuation payments through superstream
  • Payroll reconciliations
  • EOM Tasks related to payroll


  • Ensuring ALL department & company deadlines adhered to each month
  • Daily and month-end Reconciliation of Bank Accounts.
  • Month end reporting and various month-end reconciliations
  • Relating to all modules
  • Assisting with the various month-end processes
  • Ad hoc duties as needed within the Finance department and as requested by the Head of Finance
  • Report any quality or safety issues immediately
  • Keep work area and staff facilities clean, tidy and safe
  • Maintain company equipment as required
  • Enable the successful delivery of various projects
  • Other activities as directed.


  • To participate fully in all appraisal, training, development and communication processes in line with the standards and frameworks laid down by the company.
  • To be aware of safety responsibilities and actively seek information and participate in appropriate training. To provide appropriate information and suitable training to other staff
  • To support all the company products and services
  • To constantly strive towards continuous improvement in all of output/performance on a team and individual basis. To ensure that best practice is integral to everything you do
  • To deal positively with change as part of normal business activity
  • To ensure that working practices support the business needs of our clients.

Qualifications and Experience/Skills Required

  • Excellent communication skills (written and verbal)
  • Essentially demonstrates the ability to work to strict deadlines with accuracy
  • Ability to multi-task, manage time and prioritise tasks and follow instructions
  • High-level attention to detail is required
  • Comprehension of verbal and written instructions
  • Working successfully as an integral part of a team
  • Objectively can manage tasks
  • Taking responsibility for the quality and delivery of own workload
  • Working successfully as an integral part of a team
  • Has great initiative and the ability to work flexibly and/or adapt to changing circumstances
  • Problem solver
  • Values Confidentiality
  • Job Knowledge
  • Ability and willingness to raise issues with the Supervisor or Manager
  • An awareness of and interest in the work of the company and its Operations and Client Service teams
  • Can start immediately
  • Experience in MS Office Applications
  • Must have ADVANCED Excel skills
  • Must have strong finance / Invoicing skills