Offshore Virtual Assistants, a well-respected Australian Outsourcing company is looking for a highly organised, proactive, and strategic Executive Assistant and Project/ Property  Manager to support the Franchise Owner of six Anytime Fitness clubs in Australia and a real estate development company. 

 This is not a traditional admin assistant role – you’ll be the owner’s right hand, tracking 20–30+ concurrent business and personal projects across fitness, construction, property, and operations. You’ll structure the owner’s world using digital tools and workflows, ensuring nothing falls through the cracks and that each project progresses daily.

We are looking for a loyal team member who is caring, committed, and dedicated to a long-term role. You will play a crucial part in coordinating communications and tasks between the CEO and other key areas of the businesses. 

Responsibilities:

Project & Task Management

• Has an in-depth knowledge of Asana (critical) to manage and track 20–30 ongoing projects across new club openings, existing club upgrades, Business operations, business ventures, and personal commitments with travel and kids’ activities. 
• Organise projects by priority and present a daily dashboard view to the Franchise Owner, outlining what needs attention and in what order.
• Schedule meetings, track action items, and ensure follow-ups are completed across all projects.
• Anticipate needs and deadlines, prompt action, and keep momentum across competing priorities.
• Working with the CEO is preparing their day with priority tasks across what projects need attending. These need to have a time allocation to them and be added to the Calendar and constantly monitored. 

Email & Communication Management

• Monitor and manage the Franchise Owner’s inbox, ensuring no critical emails are overlooked.
• Categorise and triage emails to the relevant project or stakeholder in Asana 
• Take action where appropriate or raise key queries with the owner to decide next steps.
• Draft and send professional correspondence on behalf of the Franchise Owner.
• Post daily across the CEO’s business  LinkedIn and Instagram pages

Daily Operational Support

• Organise and attend meetings, taking detailed notes and ensuring clear actions are allocated.
• Prepare high-level reports, project trackers, and updates via Asana or other platforms we are using.
• Conduct research across my current and future business and investment markets and Demographics.
• Has a good knowledge of LinkedIn, with the ability  to work with the CEO to build his business brand on this platform 

Technology & Tools:

• Proficient in Asana, LinkedIn, Slack, Google Workspace, and Email/Calendar management tools.
• Comfortable setting up automation, workflows, and reminders to streamline operations.