Offshore Virtual Assistants (OVA) are looking for a well-experienced Drafting & Estimating Administrator to provide back-end drafting and estimation support to the company.

OVA is supporting a client operating in the mining and construction industry, specifically within structural steel fabrication and construction. This role is critical in ensuring accurate technical documentation, cost estimation, compliance alignment, and administrative efficiency across projects.

This position is a multi-functional technical and administrative support role. You will work closely with project managers, engineers, and leadership to ensure project documentation, compliance requirements, and cost estimates are prepared accurately and on time.

• Remote job
• Full-time 40 hours per week 
• Must be available during Australian business hours
• Schedule: 9-6 PM Brisbane QLD time, including 1 hour unpaid lunch break and two paid 15-min breaks
• Work-from-home

Key Responsibilities

1. Compliance Support

• Assist with WHS documentation and compliance tracking
• Maintain contractor compliance registers
• Support project documentation required for mining and construction site entry. Coordinate the creation of MDR (Manufacturer’s Data Record) packages by collating fabrication drawings, ITPs, material traceability records, weld maps, NDT results, and inspection documentation, ensuring accuracy, completeness, and alignment with project and client requirements.
• Track certifications, licences, and expiry dates

2. Drafting Support

• Prepare and revise technical drawings using AutoCAD, Tekla, or similar drafting software
• Interpret structural and fabrication drawings
• Assist in producing shop drawings and as-built documentation
• Maintain drawing registers and version control
• Coordinate revisions based on engineering or project changes
• The ability to create and work with DXF files and NC1 Files

3. Estimating Support

• Assist in preparing cost estimates for structural steel projects
• Perform quantity take-offs from drawings
• Support material costing, labour costing, and project budgeting
• Prepare tender documentation support
• Maintain estimating records and pricing databases

4. Administrative, Data Entry & Filing

• Maintain structured digital filing systems
• Ensure accurate data entry into project management systems
• Support invoice tracking and documentation collation
• Assist with reporting and documentation preparation

Systems & Software

• Microsoft Office Suite and Microsoft 365 Suite
• Project management or construction software
• Cloud document management platforms

Soft Skills

• Strong written communication skills
• Ability to manage multiple tasks simultaneously
• Proactive and solution-focused mindset
• High level of confidentiality and professionalism

Qualifications

• Degree in Drafting, Engineering, Construction Management, or a similar field (preferred)
• Minimum 3+ years’ experience in structural steel/ mining/construction support roles
• Demonstrated experience in drafting and estimating support