Offshore Virtual Assistants, a very respected Australian outsourcing company is looking for an Experienced Bookkeeping Virtual Assistant for our Client who runs a successful bookkeeping business in AU. The successful candidate also provides management reporting and financial education to small businesses. —a great opportunity to work in this varied role.

Duties and Responsibilities: 

PRIMARY ROLE 

Bookkeeping tasks and administration

• Xero bookkeeping tasks – bank reconciliations, debtor and creditor reconciliations.
• Checking Australian Tax Office (ATO) lodgements and due dates for follow-ups, especially Superannuation due dates
• Checking Balance sheet items iei.e.ccruals, prepayments, ATO clearing accounts, suspense, wages reconciliations, end-of-year financial journals, superannuation accounts reconciliations
• Processing bank feed transactions in Xero by coding to the correct category
• Payroll and Job allocations for time spent ( construction industry clients)
• Update supplier contacts in Client Xero files to ensure all details are complete including address and ABN 
• Set up new clients and jobs in Xero Practice Manager
• Managing Hubdoc where required and pushing transactions across to Xero and updating
• Flagging transactions you are unsure of or have no receipt
• Chase clients for bank statements and prepare answers to queries
• Diary, calendar and email management and incoming phone calls
• Manage filing system in Dropbox/Clickup to ensure everything is correctly labelled and archived as required
• Manage and oversee task lists in the ClickUp project management system 
• Helping to build SOP and process documentation for the office
• Coordinate ClickUp and workflow for the team
• tracking time in time sheets using T sheets

SECONDARY ROLE

Office Administration tasks

• Customer Service via email management 
• Formatting documents
• Attend Zoom meetings with the clients and take notes and prepare emails of action items
• For phone calls enter notes into ClickUp that the Client has dictated.
• Manage client Xmas presents
• Send out cards
• Professional development seminar and conference registrations
• Review ICB membership webinars and register so keep on top of CPE requirements and training
• Networking event registrations
• Respond to initial sales enquiries
• Follow up sales leads and proposals

EXTRA STRETCH ROLE IF TIME PERMITS

MARKETING TASKS

LinkedIn 

• Manage LinkedIn messages, work on building social media profiles using Linkedin and Instagram
• Monitor business Facebook page messages and respond if necessary
• Flag Facebook posts that I am tagged or recommended in

Website

• Work on blogs for upcoming posts
• Upload blog posts to the website and other channels
• Send website update requests to Web developer 
• Monitor performance of website and report to me

OTHER DUTIES as required to assist in the growth of the company

Industry-related experience: 

Previous experience working for an Australian accountant or bookkeeping business will be highly regarded 

Personal Qualities: 

• Excellent verbal and written communication skills – with internal and external customers
• Ability to effectively prioritise work tasks to meet deadlines
• Ability to work independently and to carry out assignments to completion following processes and procedures 
• Enjoy self-learning new tasks and getting out of your comfort zone
• Innovation in having the ability to look for better ways to do things
• Value lifelong learning
• Sense of humour
• Honesty and integrity in doing what you say you will do. Don’t promise something you can’t deliver
• Not afraid to learn from mistakes and admit if you don’t know how to do something

Required Qualifications:

• Degree in Business or accounting or equivalent 
• At least 2 years of Industry experience in bookkeeping 
• Must be available to work during Australian Eastern Standard Time business hours from 9 AM- 6 PM or 7 AM-4 PM Philippine time. Willing to allow for flexible hours once established in the role

Tools and Software:

• Xero and Practice Manager
• MYOB Account Right
• Quickbooks (QBO)
• Hubdoc integration and syncing to Xero
• Project Manager – Clickup 
• T-sheets
• Dropbox
• Knowledge of Excel