My business had been growing like gangbusters. But as a result, I couldn’t keep up with all the things I needed to do during the week. I wondered how I was going to cope? And then I remembered a conversation I’d had with Beryl and Angie about virtual assistants and my life was turned around.
Working with them, I quickly put in place a team of virtual assistants and here’s what I found.
1. It reduced my costs by over 60%; and
2. It enabled me to achieve the focus I needed.
Time management: You cannot put a price on time in a growing business, but I was able to optimise my time
Delegation: I was able to free up my time from tasks that didn’t require my level of experience
Efficiency: I was able to increase the efficiency in the way that I worked
Value shift: I shifted the value structure of my resources. Instead of paying an employee a package to complete work in a task-based way, I used an outsourced contractor who was paid directly for their time and expenses
Reduced my costs: Outsourcing has proven to be around 10% of the costs of local support.
How did I get to this position, you may ask? It seems like a lot of work. I’m here to tell you, that on the contrary, a little strategising up front led to a huge saving on the amount of work I had to do that wasn’t necessary for me to do.
I went through the following exercise with Outsourced Virtual Assistants:
What’s the thing that takes up so much of your time during the week?
For me it was customer quote writing, which was taking about ten hours a week.
Is this skill teachable if you had template-driven training?
For me this was a resounding yes.
What’s the next most time consuming thing you have to do?
This was a no brainer. I spent forever allocating staff and equipment to match client requests.
What else? Keeping track of all the tasks I’ve got to do and making sure all those things were getting done on time. This was a major headache for me and it caused me stress during the day and many a sleepless night.
I could see the benefit of having a virtual assistant proficient in using Airtable to manage my diary.
Beryl and Angie assured me that my experience with this exercise was very similar to what they’d seen many times before. Conservatively, they said, you will find at least five things that you do routinely during the week that a virtual assistant could do for you.
The result, which I can attest to, is getting back 2-3 days a week!
So here’s where the rubber hits the road: assuming you can release an extra 2-3 days a week for yourself, and remember that most people who go through this exercise and hire at least one virtual assistant, do, then what is the value of this time to you? What will you do during this time?
You could answer, “I’d go to the beach!”
Others may want to spend more time with their kids, go to the gym more often, or put that time to use in their business, for example by spending more time with clients.
It may be entirely up to you how you utilise your virtual assistants and the spare time they are going to unlock for you, but please at least give them a go. I am sure you will feel the same way I do: I cannot afford not to have virtual assistance.